Course Information

Applying ChatGPT to Purchasing Management

Applying ChatGPT to Purchase Management

Use ChatGPT to support purchase request preparation, supplier comparison, negotiation and order tracking in a controlled manner.

Facilitator guiding communication skills for corporate management teams

Facilitator presenting in a training class

Learners participating in training activities

Discussion in a corporate training program

Overview of an in-house corporate training class

Facilitator guiding learners through practice

Group photo of learners at the end of the course

Table of Contents

Course Overview
Training Objectives
Target Participants
Course Content
Training Methodology
Class Information
Learning Materials & Certification
Faculty Team
Masterskills Profile
Representative Clients

1. Course Overview

Purchasing requires processing substantial information on needs, technical criteria, suppliers, quotations, contracts and delivery progress. Manual consolidation can be time-consuming and inconsistent.

The course “Applying ChatGPT to Purchasing Management” guides prompt design for purchase requests, needs analysis, supplier search and comparison, negotiation preparation and order follow-up.

The program focuses on AI’s supporting role in preparing and analyzing information; all results still need to be checked against data, policies and the organization’s approval authority.

2. Training Objectives

Identify purchasing tasks that can be supported with ChatGPT.
Design prompts for purchase requests, evaluation criteria and supplier communication.
Synthesize and compare supplier information based on defined criteria.
Support preparation of negotiation options, contract content and order tracking.
Standardize reports, minutes and communication content in the purchasing process.
Control data, accuracy and risks when applying AI to purchasing operations.

3. Target Participants

Purchasing staff and specialistsDirectly handle purchase requests, quotations, suppliers and orders.
Purchasing and supply chain managersNeed to improve analysis quality and standardize team processes.
Supplier and contract management personnelRegularly synthesize criteria, prepare communications and monitor commitments.
Data analysis or supply planning specialistsSupport demand forecasting and prepare information for purchasing decisions.

4. Course Content

The six modules follow the purchasing process from needs definition to suppliers, negotiation, orders and risk management.

PART 01Foundations for Applying ChatGPT in Purchasing

Concepts of ChatGPT in purchasing management.
The role of AI in optimizing purchasing processes.
Purchasing task groups that can be supported.
Differences between an AI assistant and human decisions.
Principles for using ChatGPT safely.
AI assistant model for the purchasing function.
Scenario: purchasing staff are overloaded with documentation.
Practice identifying ChatGPT application points.

PART 02Prompt Design for Purchasing Operations

Prompt structure with role, objective and data.
Provide clear purchasing-need context.
Require outputs in tables, templates or checklists.
Follow-up questioning techniques to clarify results.
Build a prompt library by purchasing process.
Review responses before practical application.
Example prompt for drafting a quotation request email.
Practice writing sample purchasing prompts.

PART 03Needs Analysis and Purchase Request Preparation

Summarize purchase requests from internal departments.
Clarify technical specifications and standards.
Classify needs by priority.
Suggest clarification questions for requestors.
Prepare an information checklist before sending an RFQ.
Standardize purchase request forms.
Scenario: vague purchase requests cause incorrect quotations.
Practice creating a purchase request checklist.

PART 04Supplier Search, Evaluation and Comparison

Build supplier evaluation criteria.
Summarize supplier profiles from data.
Compare quotations by price, quality and time.
Suggest questions to assess supply capability.
Create a scoring table for potential suppliers.
Identify risks from unclear information.
Scenario: low price but high delivery risk.
Practice creating a supplier comparison table.

PART 05Supporting Negotiation, Contracts and Order Follow-Up

Draft supplier negotiation scripts.
Prepare arguments on price and terms.
Conduct preliminary review of contract terms.
Create confirmation emails after negotiation.
Track order progress with checklists.
Summarize issues arising during delivery.
Scenario: a supplier requests a sudden price increase.
Practice preparing negotiation scripts.

PART 06Risk Management and Sustainable Implementation

Control confidentiality of purchasing data.
Identify inaccuracies in AI-generated content.
Define information that must not be entered into ChatGPT.
Review process before sending to partners.
Measure the effectiveness of ChatGPT application in purchasing.
Build AI standards for the purchasing department.
Scenario: AI suggests an incorrect important term.
Practice building a ChatGPT application plan.

5. Training Methodology

Classes are conducted in small groups with a learner-centered approach. The facilitator provides concise input, then guides discussion, scenario practice, feedback and debriefing so participants can convert knowledge into applicable workplace behavior.

Group Discussion Individual Exercises Group Presentations Brainstorming Techniques Facilitated Practice Experiential Projects In-Class Activities Role-Play Activities Class Presentations

6. Class Information

Expected Opening	Schedule	Time	Location	Tuition Fee	Register
To be updated	Saturday – Sunday	08:30 – 16:30	Ho Chi Minh City	4.500.000 VND	Register
To be updated	Monday – Thursday	18:00 – 21:30	Hanoi	4.500.000 VND	Register

10% discount for registration at least 15 days in advance, groups of three or more learners, or loyal clients.Reserve a Seat

Note: The opening schedule above is tentative and may be adjusted depending on registration numbers, class organization conditions and the actual training plan. Masterskills will confirm the official schedule with learners before the start date.

Duration: 2 days / 4 sessions; maximum 35 learners per class.
Ho Chi Minh City: 224 Dien Bien Phu Street, Ban Co Ward, Ho Chi Minh City.
Hanoi: 51 Le Dai Hanh Street, Hai Ba Trung Ward, Hanoi.
In-house corporate training: Delivered at the client’s office or factory; quotation depends on design scope, location and class size.
Additional costs: Trainer travel and accommodation costs are determined according to the delivery location, if applicable.

7. Learning Materials & Certification

Learners receive copyrighted course materials developed by Masterskills, practice handouts, self-assessment forms and reference materials closely aligned with business situations.

Copyrighted Course MaterialsStandardized content updated according to course objectives.

Practice ToolsChecklists, handouts, feedback templates and personal action plans.Explore Toolkits

Certificate of Completion

Learners who meet attendance and practice requirements receive a Masterskills certificate of completion.

8. Faculty Team

Masterskills faculty and experts have practical management, consulting and training experience in fields aligned with the program content.

TS. Le Van Bay - Expert logistics & chuoi cung ung

Dr. Le Van Bay

Logistics and supply chain expert. Supply chain management, purchasing, import-export and logistics optimization.

MBA. Nguyen Huu Thai Hoa

Strategy and digital transformation expert. Corporate strategy, digital transformation, business model innovation and growth.

View Faculty Profiles

9. Masterskills Profile

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Masterskills’ training capabilities, areas of expertise, delivery methodology and experience partnering with organizations.

Client feedback after joining Masterskills courses

Client Testimonials

“The applying ChatGPT to purchasing management course offers practical content, workplace-focused exercises and clear facilitation. The facilitator helps learners use appropriate tools, analyze situations and build solutions that can be applied after the program.”

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